{"id":7349,"date":"2026-04-08T16:05:47","date_gmt":"2026-04-08T14:05:47","guid":{"rendered":"https:\/\/www.jimdo.com/blog\/?p=7349"},"modified":"2026-04-08T16:06:17","modified_gmt":"2026-04-08T14:06:17","slug":"when-is-an-invoice-required","status":"publish","type":"post","link":"https:\/\/www.jimdo.com/blog\/when-is-an-invoice-required\/","title":{"rendered":"Payment Link or Invoice \u2013 When Is an Invoice Required?"},"content":{"rendered":"\n<p>Payment links make getting paid simple: enter the amount, send the link, receive money. But as a freelancer, you\u2019re right to ask: is a payment link enough \u2013 or do I need to write an invoice?<\/p>\n\n\n\n<p><strong>The short answer: <\/strong>In most business situations, an invoice is required. A payment link is not a substitute for an invoice \u2013 it\u2019s a practical complement. It makes it easy for your client to pay you immediately. The details depend on the type of business you run and where you provide your services.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>When Is an Invoice Required in Germany?<\/strong><\/h2>\n\n\n\n<p>In Germany, the VAT Act (\u00a714 UStG) primarily governs when freelancers must issue an invoice. The key rules for invoicing obligations:<\/p>\n\n\n\n<p><strong>An invoice with all mandatory information is required for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>B2B transactions <\/strong>(services to other businesses) \u2013 an invoice with all mandatory information per \u00a714 UStG must be issued within six months<\/li>\n\n\n\n<li><strong>Advance payments and deposits <\/strong>\u2013 a deposit invoice with VAT breakdown is also required here<\/li>\n\n\n\n<li><strong>Service contracts and work agreements <\/strong>with an agreed fee<\/li>\n\n\n\n<li><strong>Property-related services <\/strong>(e.g., trades work on a building) \u2013 including to private individuals<\/li>\n<\/ul>\n\n\n\n<p><strong>A payment link alone may suffice for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Private sales <\/strong>without a commercial background<\/li>\n\n\n\n<li><strong>Small-amount invoices up to \u20ac250 gross <\/strong>(here a simplified invoice with fewer mandatory details is sufficient)<\/li>\n\n\n\n<li><strong>Donations to charitable organizations <\/strong>(the donation receipt applies here)<\/li>\n\n\n\n<li><strong>Tips <\/strong>(not payment for a service)<\/li>\n<\/ul>\n\n\n\n<p><strong>Good to know: <\/strong>From 2027, the obligation to send invoices as e-invoices applies in Germany for B2B transactions. Anyone who already uses invoicing software that supports e-invoicing will be spared the transition later.<\/p>\n\n\n\n<p><strong>Tip: <\/strong>When in doubt, an invoice is always the safe choice \u2013 and with Jimdo, it\u2019s created in under two minutes. With Jimdo invoices, you can meet all legal mandatory requirements, are GoBD-compliant in Germany and BAO-compliant in Austria \u2013 and you get paid faster when you use an integrated payment link.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Invoicing Obligation in Austria<\/strong><\/h2>\n\n\n\n<p>In Austria, \u00a711 UStG 1994 governs the invoicing obligation. It applies to all entrepreneurs and freelancers who provide goods or services for payment \u2013 regardless of business size.<\/p>\n\n\n\n<p><strong>An invoice is required for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All paid services and deliveries between businesses (B2B)<\/li>\n\n\n\n<li>Advance payments and deposits<\/li>\n\n\n\n<li>Cash payments above the cash register threshold (from \u20ac15,000 annual revenue and \u20ac7,500 cash revenue, additional cash register obligations apply)<\/li>\n<\/ul>\n\n\n\n<p><strong>A payment link alone may suffice for:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Small-amount invoices up to \u20ac400 gross <\/strong>(here a simplified invoice with fewer mandatory details is sufficient)<\/li>\n\n\n\n<li>Private sales without a commercial background<\/li>\n<\/ul>\n\n\n\n<p><strong>Good to know: <\/strong>In Austria, the receipt issuance obligation applies \u2013 for cash payments, a receipt must always be created and handed to the customer, even without a cash register obligation. Payments by bank transfer, online banking, or PayPal do not count as cash transactions.<\/p>\n\n\n\n<p><strong>Tip: <\/strong>In Austria too: an invoice with a payment link is the safest and fastest way to get paid while meeting all legal requirements.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Rule of Thumb for Freelancers<\/strong><\/h2>\n\n\n\n<p>If you provide a service and receive money for it, you generally need an invoice. The payment link is the means by which your client pays the invoice \u2013 not a substitute for it. In Jimdo, both come together: you can add a payment link to any invoice with one click, allowing your client to pay directly via credit card, PayPal, or other payment methods.*<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What\u2019s Included in My Jimdo Plan?<\/strong><\/h2>\n\n\n\n<p>Creating invoices and sending payment links is included in every paid Jimdo plan \u2013 at no extra charge*. During the launch phase \u2013 until August 30, 2026 \u2013 both are unlimited. After that, limits depend on your plan:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td><strong>Start<\/strong><\/td><td><strong>Grow<\/strong><\/td><td><strong>eCommerce Basic \/ Unlimited \/ eCom Business &amp; VIP<\/strong><\/td><\/tr><tr><td>Invoices\/month<\/td><td>Until 08\/30\/2026 unlimited, then: 5<\/td><td>Until 08\/30\/2026 unlimited, then: 25<\/td><td>Unlimited<\/td><\/tr><tr><td>Payment links<\/td><td>Unlimited<\/td><td>Unlimited<\/td><td>Unlimited<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><em>Payment links remain unlimited in all plans.<\/em><\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/pay.e.jimdo.com\/websites\/last-edited\/documents\">Get started now <strong>\u2192<\/strong><\/a><\/div>\n<\/div>\n\n\n\n<p><strong>Disclaimer:<\/strong><\/p>\n\n\n\n<p>Jimdo Invoices is designed for invoice creation. It is not a complete accounting system. Users are responsible for ensuring that their invoicing and record-keeping comply with applicable tax and GoBD\/UStG+BAO requirements.<\/p>\n\n\n\n<p>This article is for general orientation purposes and does not constitute tax or legal advice. For questions about invoicing obligations in your specific case, please consult your tax advisor.<\/p>\n\n\n\n<p>*Online payments require a Stripe account. Standard Stripe transaction fees apply.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Payment links make getting paid simple: enter the amount, send the link, receive money. But as a freelancer, you\u2019re right to ask: is a payment link enough \u2013 or do I need to write an invoice? The short answer: In most business situations, an invoice is required. A payment link is not a substitute for [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":7350,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[108],"tags":[],"class_list":["post-7349","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Payment Link or Invoice \u2013 When Is an Invoice Required? - Jimdo<\/title>\n<meta name=\"description\" content=\"When is a payment link enough, when is an invoice required? 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Or a client\u2026","rel":"","context":"In &quot;News&quot;","block_context":{"text":"News","link":"https:\/\/www.jimdo.com/blog\/news\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/www.jimdo.com/blog\/wp-content\/uploads\/2026\/04\/16_9-EN-3.png?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/www.jimdo.com/blog\/wp-content\/uploads\/2026\/04\/16_9-EN-3.png?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/www.jimdo.com/blog\/wp-content\/uploads\/2026\/04\/16_9-EN-3.png?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/www.jimdo.com/blog\/wp-content\/uploads\/2026\/04\/16_9-EN-3.png?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/www.jimdo.com/blog\/wp-content\/uploads\/2026\/04\/16_9-EN-3.png?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":7358,"url":"https:\/\/www.jimdo.com/blog\/invoice-terms-for-freelancers-the-essential-glossary-2026\/","url_meta":{"origin":7349,"position":1},"title":"Invoice Terms for Freelancers: The Essential Glossary (2026)","author":"Lilli Brinkert","date":"April 10, 2026","format":false,"excerpt":"Invoice Terms for Freelancers: All Key Terms Simply Explained E-invoicing, GoBD, input tax deduction, small business regulation \u2013 anyone who becomes self-employed will sooner or later encounter terms that sound like someone invented them to discourage people from starting a business. 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